Find Johnson County Clerk Records

Johnson County County Clerk Office

The Johnson County County Clerk is Sallee Holbrook, also identified in county sources as Sallee Conley-Holbrook. The county government profile states that she has served as County Clerk since 2003 and previously worked as a deputy clerk under Betty Jo Pelphrey-Conley and Larry "Barber" Ward. Her office is the local record office for County Clerk services, not the trial-court case office.

The County Clerk website organizes services under Elections, Vehicles, Records, Forms, and Delinquent Taxes. For record users, the core local distinction is simple: the County Clerk records legal instruments filed as public record, while the Circuit Court Clerk keeps the court case file. A deed, mortgage, marriage license, recorded will index, lien, power of attorney, release, or DOCALERT registration starts with the County Clerk. A divorce decree, criminal disposition, civil judgment in a case file, probate order, or traffic citation starts with the court clerk.

Johnson County Clerk Record Types

The County Clerk's Legal Records Department is responsible for legal documents filed as public record. The clerk says images are available in the office, online for most instrument filings from January 2004 to current, and on microfilm. The same office notes that some records date back to the 1700s. CCLIX coverage is more specific: deeds are indexed and scanned back to 1966, mortgages are indexed back to 1966, and marriages and wills are indexed and scanned back to 1797.

County Clerk records may include these categories:

• Deeds, deed corrections, easements, releases, assignments, and real-estate agreements.
• Mortgages, mortgage modifications, assignments of mortgage, and mortgage releases.
• Marriage records and marriage-license records held by the County Clerk.
• Wills indexed and scanned in the County Clerk system, which may differ from the court probate case.
• Tax liens, mechanics liens, corporations, trademarks, military discharges, powers of attorney, and name changes.
• DOCALERT deed and mortgage fraud-notification registration.

A will example shows the split well. The County Clerk can have a recorded will or CCLIX will index. District Court probate jurisdiction can have the estate case, fiduciary appointment, inventory, settlement, and court orders. A researcher may need both offices.

Search Johnson County Land Records

Online access to County Clerk records runs through eCCLIX and CCLIX. The Johnson County Clerk records page states that online access to record indices and document images is available, but an account and password must be assigned by SMI, the website administrator. Special software must be loaded before document images can be viewed, and access fees are charged for remote use. Those fees pay for internet convenience, not the right to inspect public records.

The in-person fallback matters. The clerk states that all public records, including documents and indices, are available for viewing in the Johnson County Clerk's office free of charge. If remote image access is blocked by account setup, software, payment, or image limits, the local office counter remains the core access channel.

Request Johnson County Clerk Copies

County Clerk copy and recording requests should be tied to the exact instrument or index entry whenever possible. For land and legal records, a good request uses names, document type, recording date or approximate date, book and page or instrument number if known, and whether the requester needs inspection, a plain copy, a certified copy, or a recorded filing. For marriage records, both parties' names and the date or year of marriage are the key starting facts.

1. Decide whether the requested record is a County Clerk record or a court case record. Deeds and marriage licenses go to the County Clerk; divorce decrees and case orders go to the Circuit Court Clerk.
2. Search the County Clerk records page, eCCLIX, or DOCALERT when the task can be handled online. Expect account setup and software for remote images.
3. Use the office counter for free in-person inspection if online access is not available or if image fees are not needed.
4. For formal open-records requests in the County Clerk's custody, use the County Clerk open-records policy and provide a written signed request.
5. Confirm fee amounts before recording or ordering copies, especially when the instrument has more pages than the base fee covers.

County Clerk Form Fields

The County Clerk contact form and open-records policy show the basic information the office expects. The contact form uses a short message format. The open-records policy says the official Request to Inspect Public Records form should be used, that the request must be written and signed, and that commercial-purpose requesters under KRS 61.874 must provide the required certified statement.

Johnson County Recording Fees

The County Clerk recording-fee page lists minimum fees effective January 1, 2020. Many instruments add page charges or other statutory charges, so users should confirm the final total before recording. The probate page also uses this fee schedule for recorded wills because the County Clerk lists wills in CCLIX and publishes will-related recording fees.

These are County Clerk recording fees. They do not price Circuit Court filing fees, court copies, criminal record reports, Kentucky driver-history reports, or jail records.

County Clerk Open Records

The Johnson County Clerk open-records policy states that a request must be submitted on the Request to Inspect Public Records form, must be written and signed, and must describe the records to be inspected. The policy also states that a determination must be made within five working days from receipt, excluding Saturdays, Sundays, and legal holidays. That timeline is a County Clerk policy detail and should not be assumed for every court case request.

Kentucky's Open Records Act appears in KRS 61.870 through 61.884. KRS 61.870 defines public agency, and KRS 61.872 within the chapter gives Kentucky residents a right to inspect nonexempt public records by written application, subject to statutory limits. Court administrative records also have a Supreme Court of Kentucky open-records policy. The right custodian still matters. Send County Clerk records to the County Clerk, court case records to the Circuit Court Clerk, prosecution-office records to the County Attorney, and Fiscal Court administrative records to the county's Fiscal Court open-records channel.